CreativeSafe - Asset Timer
Manage asset availability
CreativeSafe Asset Timer allows you to manage digital asset usage by assigning start and end dates directly to the assets.
Feature Overview
Managing the use of digital assets can be a daunting task for any Art Buyer to administrate. This significant feature provides a way to control the use of your assets by specifying a range of usage dates—by day, month, year, even down to the minute.
Establish Asset Availability Dates
Asset Timer puts you in command and simplifies the process. With this feature, authorized users can administer asset availability by simply assigning a date range to an asset in order to restrict its usage for any number of reasons. Limiting a file’s availability in this way provides protection from the possibility that an out-of-date asset will be misused after it has expired. Furthermore, you can set a condition so that expired assets are automatically watermarked, flagged or hidden from a user’s view. Assets can even be highlighted to alert administrators when an asset is about to expire.
This simple window shows the usage start and end date fields for the pictured asset. Because it has expired, the asset is watermarked.
Administrator Interface: Usage start and end dates define time parameters for an asset’s availability based on licensing agreements. These dates can be modified only by a user with administrator privileges. This watermarked asset has expired.
Save Time with Asset Timer
With Asset Timer, users can immediately see which assets are available and which are not, so less time is spent searching for the most current file or keeping track of file usage rights. Availability status is displayed through the browser, showing Available or Unavailable. When no date range has been assigned, no status is shown. Assets can also be filtered by status, so users see only what their permissions allow. Unavailable assets can be watermarked, like the one shown here, or completely hidden from view.
User Interface: WebNative Suite displays assets and their statuses. The Unavailable asset is watermarked, and can no longer be downloaded.
Streamline Asset Requests
Many assets expire over time—they become outdated, are replaced with new images, or usage rights expire. Yet just because an asset is unavailable doesn’t mean it can no longer be used.
The Asset Timer Usage Request form enables a user to quickly and conveniently request access to an unavailable asset directly through the CreativeSafe interface. Submitting this form sends an email to one or more designated recipients so availability can be restored on an as needed basis. One standard template for this usage request form is provided with Asset Timer, and you may also create your own templates for further customization.
Unavailable Asset: User can request use of an asset.
Asset Timer Usage Request: This customizable form simplifies and speeds communication between a user and administrator when requesting use of an expired asset.
Features
- Implement digital rights management based on your needs
- Establish the availability of assets with time parameters
- Specify the date an asset is available by month, date, year–even to the minute
- Set a flag to warn users when an asset is about to expire
- Flag, hide, or watermark expired or unavailable assets
- Filter assets by status: available, unavailable or unclassified
- Watermark and prevent output of assets that do not meet usage criteria
- Allow users to request access to an expired asset using a built-in request form
Benefits
- Control asset availability and expiration at the authorized user level
- Eliminate the possibility that an expired asset will be used in a current file
- Reduce the amount of time spent searching for current, available assets
- Eliminate potential legal action for misuse of expired assets
- Use with business rules to further filter a user’s access to assets or information
Additional Tools: